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Article 18 : special paid leaves

18.1 Upon request, an employee shall be granted a paid special leave for special circumstances listed in this Article.

The pay granted to the employee during this leave shall correspond exactly to the number of hours he was scheduled to work the day of his absence.


A special leave with pay will be granted to an employee for an annual maximum of three (3) working days by the concerned Division Head for any other circumstances deemed exceptional.

By exceptional circumstances of the previous paragraph, we mean certain emergencies or family obligations such as the temporary care of a family member who is sick, a doctor’s or dentist’s appointment for a family dependent who is unable to travel alone, or an appointment with academic authorities. The employee must take all reasonable steps to keep his or her absences from work to a minimum.

Special leave cannot be granted for periods during which the University is closed or if the employee is already in an authorized leave.


a) If requested by the employee, a leave of absence with pay to a maximum of five (5) consecutive working days shall be granted for the purpose of attending the funeral where death or deaths occur in the employee’s immediate family. Immediate family, for the purpose of this article, shall be limited to the employee’s mother, father, foster-mother, foster-father, sister, brother, spouse, children, mother and father of employee’s present spouse or last deceased spouse if not remarried. For the purposes of this article, the words spouse, husband and wife may be replaced by cohabitant. If the funeral for the death of someone in the employee’s immediate family takes place during an annual leave period, the number of annual leave days used to attend the funeral will be reimbursed, with a maximum of five (5) days, as specified above.

b) An employee shall be granted a leave of absence with pay to a maximum of three (3) consecutive working days for the death of a grandchild of the employee or their spouse. When the funeral following the death takes place more than three hundred and twenty (320) kilometers from Ottawa (200 miles), the employee shall get one (1) day of additional paid leave.

c) One (1) day will be granted for the death of a sister-in-law, a brother-in-law, an uncle, an aunt, nephew, niece and grandparent of the employee or his spouse, for the purpose of attending the funeral. However, if the funeral takes place at a distance greater than three hundred and twenty (320) kilometers from Ottawa (200 miles), the employee shall get one (1) day of additional leave paid.


If requested by the employee, leave of absence with pay, to a maximum of three (3) working days, shall be granted when the wife of the employee concerned gives birth. If delivery takes place on a Saturday or Sunday and the employee is then on duty, he will be entitled to a leave of absence of twelve (12) hours at the basic hourly rate. Such leave is claimed by an employee who is not the birth mother, within five (5) days of the birth of a child.


Once during employment at the University, an employee has the right to five (5) working days of leave for their own wedding. The employee must submit this request at least four (4) weeks in advance.

18.6  MOVING

An employee shall be granted one (1) working day of paid leave for moving his own permanent place of residence and must provide proof of change of address to the Health, Wellness and Leave Sector. Such leave can be used only once per calendar year.


As outlined in the Ontario Employment Standards Act, employees are entitled to family leave for medical reasons of up to eight (8) calendar weeks to provide care or support to a close family member if a qualified health practitioner issues a certificate stating that the individual has a serious medical condition with a significant risk of death occurring within a period of twenty-six (26) weeks or such shorter period as may be prescribed. Such leave is not paid by the University but the employee can claim federal Employment Insurance, provided that he meets the conditions.


An employee is granted paid leave when the employee must attend a mandatory religious service taking place during work hours. The University sets the amount of time deemed adequate to attend the service.