Article 12 : overtime
12.1 The terms and conditions of this article apply to every employee covered by the Bargaining unit.
12.2 Unless addressed in the employee's regular schedule pursuant to 11.4 or 11.5, any work done in addition to or outside of the normal work day or week is deemed to be overtime, and the employee is compensated in time or salary, or a combination thereof, according to his preference, at time and a half (150%) of his hourly rate. An employee who is called back to work between 11pm and 7am will be compensated at double time (200%) of his hourly rate.
12.3 Notwithstanding 12.2, employees on a flexible or compressed work schedule is paid the overtime rate when asked to work beyond the work day or week provided in the flexible or compressed work agreement.
12.4 Only overtime hours previously included in the schedule or authorized by the immediate supervisor are paid under the terms and conditions of 12.2.
12.5 Overtime work is optional unless major circumstances require it to avoid serious interference with the working of the University or its activities, cases such as:
- To deal with an emergency;
- To ensure that continuous processes or seasonal operations are not interrupted if something unforeseen occurs; or
- To carry out urgent repair work to the University facilities.
An employee will not be required to work more than fourteen (14) consecutive hours.
Overtime work is allocated in turns and equitably among the employees who regularly do the work for which the overtime is being requested.
To the extent that an insufficient number of employees agree to work overtime, and major circumstances so require, employees with the least seniority among those who regularly do the work does the overtime.
12.6 When, during cyclical peak periods, special projects or under exceptional circumstances, there is a risk of substantial overtime hours, the concerned employees, the dean or the service director, as appropriate, may agree on what they feel is a reasonable recognition of hours worked in salary or compensatory time. Such agreement will be endorsed by the Institute and the Human Resources Service.
12.7 Compensation for overtime in compensatory leave is pursuant to an agreement between the employee and his immediate supervisor and is to be taken in half- or full-days. However, the supervisor must not deny the compensatory leave without just cause.
12.8 Employees will submit a request for payment of overtime worked and meal allowance within forty-five (45) days of having worked the overtime.
12.9 Weekend, evening and night premiums do not apply in the case of overtime.
12.10 A maximum of fifty (50) hours of overtime, including the time-and-a-half calculation, can be banked during each calendar year to be taken as time off. The choice between overtime pay and banked time is at the employee's discretion. All overtime beyond these fifty (50) hours must be paid.
12.11 Subject to advance notice of one (1) month, the employee may draw a portion or all of the banked overtime.
- On December 31 of each year, overtime banked between January 1 and September 30 of the current year that has not been drawn is paid in cash.
- On April 30 of each year, overtime banked between October 1 and December 31 of the previous year that has not been drawn is paid in cash.
12.12 Employees with banked overtime who are transferred to another faculty or service are paid in cash when they leave the faculty or service where the overtime was worked.
12.13 Meal allowance and time
An employee who is required to work beyond his regular scheduled workday is entitled to a meal allowance of twelve dollars ($12) after working two (2) consecutive hours of overtime, and after each four (4) consecutive hours of overtime thereafter. When required to work overtime on a day that is not part of that employee's regular schedule, an employee receives the meal allowance after every four (4) hour overtime period. An employee is provided to a meal break of at least thirty (30) minutes for each meal entitlement.