Article 8 : participation
8.1 The Parties acknowledge that the resolution set out below was passed by the Senate of the University of Ottawa on April 3, 1989 and it is agreed that such resolution shall not be altered without the express written consent of the Parties.
PART-TIME TEACHERS AND UNIVERSITY GOVERNANCE
Resolution 1: a resolution amending the membership of the departmental assembly in faculties with departments (or schools which function as departments).
It is proposed that when the departmental assembly is dealing with matters relating to the APUO Collective Agreement, it shall not include members of the part-time academic staff but shall include members of the full-time academic staff. In all other cases, members of the part-time academic staff shall be included in the departmental assembly with both voice and vote. Part-time academic staff shall mean sessional lecturers, part-time language teachers, and students registered at the University of Ottawa who have full or joint full responsibility for a course. Full-time academic staff shall mean regular professors, replacement professors, research fellows, and professors with cross-appointments, but shall exclude visiting professors and adjunct professors.
Part-time academic staff members are to be elected in accordance with the following provisions:
1) Any member of the part-time academic staff who has a full or joint full responsibility for a course is eligible.
2) Part-time academic staff shall elect members from amongst their numbers.
3) For the purpose of this resolution, the academic year begins September 1 and ends next August 31.
4) Part-time academic staff shall elect a maximum of two members. The following scale will apply:
- less than 36 credits or the equivalent taught during the academic year by part-time academic staff: no member;
- between 36 and 53 credits or the equivalent taught during the academic year by part-time academic staff: one member;
- more than 53 credits or the equivalent taught during the academic year by part-time academic staff: two members.
5) The number of elected members shall be kept constant for a three-year period at the end of which the number of members to be elected shall be determined in accordance with paragraph 4 above, the number of credits to be calculated according to the average number of credits taught by part-time academic staff during that period.
For the first election, the number of members shall be determined in accordance with paragraph 4 above, the number of credits to be calculated according to the average number of credits taught by part-time academic staff between September 1st, 1986 to August 31st, 1989.
6) The chairperson of the department or the chairperson's appointee shall be responsible for the election.
8.2 In the event that Senate modifies its general regulation on the composition of faculty councils, the management from Faculty Affairs for the University shall meet with the deans to explore fully the possibilities of such representation.
If the APTPUO wishes to express concerns and/or proposals to the Senate or to the Board of Governors, it may transmit the appropriate number of copies of its submission to the Secretary of the University, who shall ensure that copies are distributed to the members of Senate, without prejudice.
8.3 Representatives of part-time teaching staff members are elected at the start of the fall term during the first three weeks of September. Alternates are also elected to replace representatives who are unable to attend the Departmental Assembly. When no candidate is elected at the start of the fall term, elections will be held at the start of the winter term.
8.4 Departments will be strongly encouraged to pay legitimate expenses (i.e., parking, photocopies) incurred by part-time academic staff representatives attending meetings of Departmental Assembly (or Faculty Council if appropriate).
8.5 The Employer undertakes to provide in electronic format to the Executive of the Association the public agenda and accompanying materials of the Senate and the Board of Governors regular scheduled meetings. The Association agrees not to distribute the materials unless the University has already published them on their website.