My InfoEmployees of the trades, grounds and transportation

Article 17 : special paid leaves

17.1 Upon request, an employee shall be granted a paid special leave for the following circumstances listed in this Article.

Pay for such leave shall be limited to the normal number of hours that the employee was scheduled to work in each calendar day at the employee’s classified rate. The day or days of the leave of absence for which the employee shall receive pay will be limited to those days on which the employee is scheduled to work and does not work.


A special leave with pay will be granted to an employee for an annual maximum of three (3) working days by the concerned Division Head for any other circumstances deemed exceptional.

By exceptional circumstances of the previous paragraph, we mean certain emergencies or family obligations such as the temporary care of a family member who is sick, a doctor’s or dentist’s appointment for a family dependent who is unable to travel alone, or an appointment with academic authorities. The employee must take all reasonable steps to keep his or her absences from work to a minimum.

Special leave cannot be granted for periods during which the University is closed or if the employee is already on an authorized leave.


  • If requested by the employee, a leave of absence with pay to a maximum of five (5) consecutive working days shall be granted for the purpose of attending the funeral where death or deaths occur in the employee’s immediate family. Immediate family, for the purpose of this article, shall be limited to the employee’s mother, father, foster-mother, foster-father, sister, brother, spouse, children, mother and father of employee’s present wife or last deceased wife if not remarried. For the purposes of this article, the words spouse, husband, and wife may be replaced by cohabitant. If the funeral for the death of someone in the employee’s immediate family takes place during an annual leave period, the number of annual leave days used to attend the funeral will be reimbursed, with a maximum of five (5) days, as specified above.
  • An employee shall be granted a leave of absence with pay to a maximum of three (3) consecutive working days for the death of a grandchild of the employee or his spouse. When the funeral following the death takes place more than three hundred and twenty (320) kilometers away from Ottawa (200 miles), the employee shall get one (1) day of additional paid leave.
  • One (1) day will be granted for the death of a sister-in-law, a brother-in-law, an uncle, an aunt, nephew, niece and grandparent of the employee or his spouse, for the purpose of attending the funeral. However, if the funeral takes place at a distance greater than three hundred and twenty (320) kilometers from Ottawa (200 miles), the employee shall get one (1) day of additional paid leave.


In addition to the provisions in Article 25 ‘Child Care Leave’, an employee can claim birth leave and receive one hundred percent of his salary, without this leave being considered part of the benefits and leave covered by provincial laws, for a maximum of three (3) working days.

Such leave is claimed by an employee who is not the birth mother, within five (5) days of the birth of a child.


Once during his employment at the University, an employee has the right to five (5) working days of leave for his own wedding. The employee must submit this request at least four (4) weeks in advance.

17.6  MOVING

An employee shall be granted one (1) working day of paid leave for moving his own permanent place of residence and must provide proof of change of address to the Leave Sector. Such leave can be used only once per calendar year.


As outlined in the Ontario Employment Standards Act, employees are entitles to family leave for medical reasons of up to eight (8) calendar weeks to provide care or support to a close family member if a qualified health practitioner issues a certificate stating that the individual has a serious medical condition with a significant risk of death occuring within a period of twenty-six (26) weeks or such shorter period as may be prescribed. Such leave is not paid by the University but the employee can claim federal Employment Insurance, provided that he meets the conditions.

17.8  ATTENDANCE AT COMPULSORY RELIGIOUS SERVICES An employee is granted paid leave when the employee must attend a mandatory religious service taking place during work hours. The University sets the amount of time deemed adequate to attend the service.