Skip to footer
My InfoEmployees of the trades, grounds and transportation

Article 15 : vacation leave

15.1 In addition to the continuous service definition inscribed in Article 1.12 of the Agreement, the term 'continuous service' refers for this Article to: the period during which the employee has worked for the University and has received from this institution his regular salary; this excludes any period during which the employee has collected long-term disability insurance benefits or during which the payment of his regular salary has been interrupted for any reason whatsoever.

15.2 The length of the vacation leave is determined according to the table below which takes into account the year(s) of continuous service by the employee, based on a 36-hour working week (the length of the vacation leave is proportionally adjusted to the various schedules).

CONTINUOUS SERVICE ANNUAL LEAVE
12 months 112 hours
4 years 116 hours
5 years 116 hours
6 years 124 hours
7 years 132 hours
8 years 144 hours
9 years 144 hours
10 years 150 hours
14 years 152 hours
15 years 160 hours
16 years 168 hours
17 years 172 hours
18 years 180 hours
19 years 187 hours
20 years 187 hours
25 years 225 hours
26 years 225 hours
27 years 225 hours
28 years 225 hours
29 years 225 hours
30 years 225 hours
31 years 225 hours
32 years 232 hours
33 years 240 hours
34 years 248 hours
35 years 256 hours
36 years 256 hours

15.3 Each employee with one (1) year but less than four (4) years of continuous service will be entitled to one hundred and (112) twelve hours of work of vacation at his regular rate of pay or at the rate of 6% of his annual gross earnings of the year in which the vacation has been earned, as stated in Article 15.11, whichever is the greater (see table 15.2).

15.4 Employees having accumulated four (4) years of continuous service shall be entitled to one hundred and sixteen (116) hours of annual leave. Additional hours of leave shall be granted for each additional year after five (5) years of continuous service, up to one hundred and forty-four hours (144) after eight (8) years of service (see table 15.2).

15.5 Each employee with ten (10) years of continuous service will be entitled to one hundred and fifty (150) hours of annual vacation leave, at the rate of 8% during which the vacation has been earned in compliance with article 15.11 whichever rate is greater. Each additional year of continuous service after 14 years of service will give the employee additional hours of leave, up to one hundred and eighty (180) hours after eighteen (18) years of service (see table 15.2).

15.6 Employees with nineteen (19), but less than twenty-five (25) years of continuous service shall be entitled to one hundred and eighty-seven (187) hours of annual vacation leave, at the rate of ten percent (10%) of his annual gross earnings for the year during which the vacation has been earned, in compliance with article 15.11, whichever rate is the greater (see table 15.2).

15.7 Employees with twenty-five (25) years but less than thirty-two (32) years of continuous service shall be entitled to two hundred and twenty-five (225) hours of vacation leave, at his regular rate of pay or at the rate of twelve percent (12%) of his annual gross earnings for the year during which the vacation has been earned, in compliance with article 15.11, whichever rate is greater.

15.8 Employees with thirty-two (32) years of continuous service shall be entitled to two hundred and thirty-two (232) hours of vacation leave. For each additional year, the employee shall be entitled to one (1) extra day of leave, up to a maximum of two hundred and fifty-six (256) hours (see table 15.2).

15.9 

15.9.1 Annual leave can be utilized as accumulated monthly during the course of the year, prorated to the accumulations specified in Articles 15.2 to 15.8.

15.9.2 Except for employees on probation, up to ten (10) days of unearned annual leave may be borrowed and utilized.

15.9.3 Except for employees on probation, an employee may accumulate the equivalent of one year of annual leave and up to ten (10) additional days of annual leave (without exceeding this amount at any time).

15.9.3.1 By exception, and for valid reasons, the director may authorize an accumulation of annual leave of up to ten (10) days in excess of that mentioned in article 15.9.3. A copy of this authorization must immediately be sent to Human Resources Service.

15.9.4 Annual leave is accumulated on a pro-rata of months of continuous service worked, in accordance with articles 15.2 to 15.8.

15.10 The periods during which each employee shall take this vacation leave during the year shall be determined as provided in Article 15.11.

15.11 Employees who, by virtue of this article, are entitled to vacation leave must notify their Supervisor, of the time at which they prefer to take their leave.

In case of conflict, the factors listed in 15.13 a), b) and c) and 15.13.1 shall be considered to determine who shall be granted preference regarding choice of vacation.

The Employment Standards Act of Ontario gives the University the right to determine at which time of the year an employee can take annual leave. As far as possible, this determination must take the employee’s wishes into account.

15.12 Employees who become ill during a period of vacation leave will be entitled to sick leave provided that the employee advises the University on the first day of such illness that the employee will be on sick leave and provided further that the employee produces upon his return to work a medical certificate acceptable to the University and covering the entire period of the sick leave.

15.13 Any employee eligible for a vacation leave of three (3), four (4), five (5), or six (6) weeks shall take the third, fourth, fifth, and sixth weeks of vacation at a time he will have agreed upon with the University.

In case of a conflict, the University shall consider:

  • the requirements of the position
  • the wishes of the employee
  • the employee’s seniority in the division concerned.

15.13.1 The following percentage of workers is required:

DIVISION MINIMUM % OF EMPLOYEES REQUIRED ON DUTY AT ALL TIMES
   
TRANSPORT 50
ARCHITECTURE TRADES 50

NOTE: The Supervisor may, at his or her discretion, make an exception to the standard in exceptional circumstances.

15.14 Employees who become eligible for additional annual leave because of the number of years of continuous service, in accordance with Articles 15.4 to 15.8, will see the accumulation increase on the anniversary date of appointment that corresponds to the required number of years of continuous service.

15.14.1 The employee must transmit electronically his leave demand to the Supervisor, for approval. If authorized, the assistant Director of the Physical Resources Services sends this leave demand to the Human Resources Service, who are responsible for recording all leaves of absence in the employee’s personal file.

15.15 Vacations shall be spread out over two (2) consecutive weeks or correspond to two (2) one (1) week period. For the rest of the vacation hours, an employee can, if he wishes, take them in half-days or full days.