Your annual leave entitlement is determined by your years of continuous service with the University. You do not accumulate annual leave while receiving Long Term Disability payments or when payment of your salary has been interrupted for any reason.
Annual leave entitlement is calculated each pay period and any increase due to seniority is adjusted as of your anniversary date.
Permanent employees – you accumulate the following days of annual leave:
|Years of service||Days of annual leave per year||Accumulation rate per month|
|Up to 1 year||15 days||1.25 days|
|1 to 4 years||16 days||1.33 days|
|5 to 10 years||20 days||1.66 days|
|11 years||21 days||1.75 days|
|12 years||21 days||1.75 days|
|13 years||22 days||1.83 days|
|14 years||22 days||1.83 days|
|15 years||23 days||1.91 days|
|16 years||23 days||1.91 days|
|17 years||24 days||2.00 days|
|18 years||25 days||2.08 days|
|21 years||26 days||2.17 days|
|23 years||27 days||2.25 days|
|25 years||30 days||2.50 days|
Term employees – you accumulate annual leave at a rate of 1.25 days per month.
Seasonal and part-time regular employees – annual leave is calculated and paid based on pro-rated hours worked.
For any period of unpaid leave of 10 days or more, you do not accumulate annual leave.
Each calendar year you must take at least one two-week period or two one-week periods of annual leave unless a shorter period is approved by your Dean or Director.
You may use your accumulated annual leave during the current year, beginning each January 1. If you are a permanent employee and have completed your probationary period, you may carry forward up to 10 days in addition to your annual accumulation. Any unused annual leave in excess of this amount is forfeited.
If you are a permanent employee and have completed your probationary period, you may borrow and use up to 10 days of annual leave that you have not yet accumulated.
If you become ill while on annual leave, you may not take sick leave until your scheduled period of annual leave ends. However, if you are hospitalized while on annual leave, you may begin sick leave on the first day you are admitted to the hospital.
Leave Management System
You must enter your leave in the Workday leave management system prior to your leave or if this is not possible, immediately upon your return to work.