Article 23 : annual leave
Definition
Date of continuous service for the accumulation of annual leave: is the date recognized at the time of hire in a regular position and that appears on the Human Resources Service file.
23.1
- Annual leave can be utilized as accumulated during the course of the year, beginning on January 1 of every year. Annual leave is accumulated on a monthly basis but is established at each pay period. When days of annual leave are added on the basis of the date of service for the accumulation of annual leave, the monthly accumulation is amended to include these additions from the time of the application date.
- It is agreed that employees who are members of the Bargaining Unit at the time of the ratification retain their date of service for the accumulation of annual leave already recognized in the Human Resources Service's files.
- For new members of the Bargaining Unit who a regular position or a grant-paid position at the University after the ratification date, the period of continuous service will be used for the accumulation of annual leave.
- A member of the Bargaining Unit who is performing the duties of a term contract and who obtains a regular position within the same faculty or service with no break in continuous service, will have the choice to either retain their accumulated annual leave or have it paid out. In all other cases, the accumulated annual leave shall be paid out.
23.2 The University determines the period when an employee can take his annual leave. To the extent possible, this determination must take into account the requirements of the job, the wishes of the employee and the employee's seniority in the Bargaining Unit. Each faculty or service establish the following conditions: determines the periods when annual leave is limited, the maximum number of people who can take annual leave at the same time, the maximum number of days and the deadline for choosing annual leave dates.
23.3 If conflict arises among staff within a unit regarding the annual leave schedule and employees cannot come to an agreement on who should have priority, Bargaining Unit seniority will be used as a last resort to determine priority.
23.4 Before taking an annual leave, an employee must have obtained authorization from his supervisor and have completed his request through the University's electronic leave management system. The authorization must be provided within five (5) working days of the electronic request.
23.5 When an employee is unable to take an annual leave already approved by his supervisor due to disability or per the University's request, and this occurs before the start of the scheduled annual leave, the employee can postpone his annual leave to a later date with the agreement of his supervisor.
23.6 An employee who becomes ill during a period of annual leave begins his sick leave only at the end of the period of annual leave, if necessary.
23.7 An employee who is hospitalized and admitted as a result of an illness or accident that occurred during a period of annual leave can postpone his remaining annual leave to a later date. In that event, the employee must provide the Human Resources Service, Occupational Health, Disability and Leave sector, with proof of his hospitalization, which will determine the employee's eligibility.
An employee who is on annual leave and for whom bereavement leave as outlined in Article 25.5a) occurs during the period of annual leave, may convert the annual leave into bereavement leave as mentioned above. The deferred annual leave may be resumed later following agreement with the immediate supervisor.
23.8 Vacations shall be spread out over two (2) consecutive weeks or correspond to two (2) one- (1) week periods, unless the employee makes a written request to take shorter periods and the immediate supervisor accepts, upon receipt of the employee's written request, that the shorter minimum periods be used.
23.9 Employees who hold permanent regular positions and who are not on probation can borrow and utilize up to ten (10) days of unearned annual leave.
23.10 Employees who hold permanent regular positions and who are not on probation can automatically defer ten (10) days of unused annual leave in excess of their annual entitlement to the following year. On September 30th of each year, the University will send to the Bargaining Unit President a list of their members who have an excess amount of annual leave accumulation by December 31st of the given year.
Any annual leave in excess of this amount will be automatically forfeited, unless a schedule to use the extra days before January 31 of the following year has been established in writing between the employee and their Dean, Directors or their excluded designate.
Employees on maternity leave, parental leave, unpaid maternity or parental leave, as well as employees on long-term disability leave due to an occupational disease or accident retain their banked vacations. Upon returning to work, the immediate supervisor and the employee must establish a schedule to use up the extra days of annual leave that are beyond what is allowed under the Article 23.10 as soon as possible, taking into account the operational needs.
23.11 Annual leave for seasonal and part-time regular employees shall be calculated and paid on a pro-rata of hours worked.
23.12 Employees on sick leave approved by the University, or on leave due to a workplace accident, accumulate annual leave credits during the first one hundred and nineteen (119) calendar days of their absence.
23.13 Employees on maternity or parental leave accumulate annual leave credits during their absence.
23.14 During a leave without pay of more than ten (10) consecutive working days in a given year, an employee will not accumulate annual leave.
23.15 Subject to article 23.1, employees who hold a permanent regular position accumulate the following annual leave for positions in grades one (1) to eleven (11):
Date of continuous service for the accumulation of annual leave
Up to 1 year: Accumulation rate is 1.25 d/m = 15 d/y
Between 1 and 4 years : Accumulation rate is 1.33 d/m = 16 d/y
Between 5 and 10 years : Accumulation rate is 1.66 d/m = 20 d/y
11 years : Accumulation rate is 1.75 d/m = 21 d/y
12 years : Accumulation rate is 1.75 d/m = 21 d/y
13 years : Accumulation rate is 1.83 d/m = 22 d/y
14 years : Accumulation rate is 1.83 d/m = 22 d/y
15 years : Accumulation rate is 1.91 d/m = 23 d/y
16 years : Accumulation rate is 1.91 d/m = 23 d/y
17 years : Accumulation rate is 2.00 d/m = 24 d/y
18, 19 and 20 years : Accumulation rate is 2.08 d/m = 25 d/y
21 and 22 years: Accumulation rate of 2.17 d/m = 26 d/y
23 and 24 years: Accumulation rate of 2.25 d/m = 27 d/y
25 years : Accumulation rate is 2.50 d/m = 30 d/y
23.16 Term employees shall accumulate 1.25 days of annual leave per month.