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Article 15 : regularization of new functions

15.1 When new duties are added in a faculty or service and are performed by term employees or by regular employees fulfilling temporary assignments, the faculty or service must decide before the end of a consecutive period of three (3) calendar years whether these new duties are permanent and should be formalized through the creation of a vacant regular position or whether the contract of temporary assignment shall be terminated.

15.2 If a vacant regular position is created, the employee performing the duties will be advised in writing of the creation of the vacant position and of his option to apply. The vacant regular position thereby created is staffed in accordance with the terms and conditions set out in Article 14, "Posting of positions and appointments".

15.3 a) If the term employee who is performing the duties of the now formalized position does not apply or obtain the position following the staffing process, he will be given a written notice of termination and a termination pay, if applicable, in accordance with the Ontario Employment Standards Act.

b)* If a regular employee who is performing the duties as a temporary assignment of the newly created vacant regular position does not obtain the position following the staffing process, he will return to his substantive position in accordance with Article 16.8.

15.4 The contract of a term employee, special projects as per definition 2.23, will end within a maximum period of three (3) years without other measures being taken.