Sick leave is available for periods when you are unable to perform your regular work duties due to illness or an accident.
If you are a regular employee and you have completed the first three (3) months of your probationary period, you are entitled to 100% of your base salary and benefits while on sick leave for a period of 119 calendar days. Your salary and benefits are reduced if you receive any governmental agency or private insurance allowance.
If you are a regular employee and you have not completed the first three (3) months of your probationary period, or if you are a term employee, you accumulate paid sick leave at a rate of one day per month pro-rated to the number of hours you work. While on sick leave, you are entitled to 100% of your base salary and benefits for a period up to the amount of sick leave you have accumulated. If you have not accumulated enough sick leave, you may use your annual leave or go on leave without pay for the remaining days you are absent.
To benefit from sick leave, you must meet the following conditions:
- Advise your supervisor at the beginning of the absence. Should you work shifts, advise your supervisor at least two (2) hours before the beginning of your shift.
- Should your absence exceed four (4) consecutive working days, you must provide a medical note to the Health and Wellness sector of Human Resources. Health and Wellness must receive your medical note five (5) working days after your return to work.
- Should you be absent for more than 10 consecutive working days, you must provide a medical certificate to the Health and Wellness sector of Human Resources. Health and Wellness must receive your medical certificate 20 calendar days after your first day of absence. You must renew your medical certificate every month.
Difference between a medical note and a medical certificate
A medical note is any note or certificate provided by a doctor’s office. A medical certificate has a clear definitions of physical and cognitive limitations. The University recommends that you bring the University’s medical certificate to your doctor, as it contains all the necessary information to validate your sick leave.
Your note or certificate must include the following information: the date of consultation, dates of absence, the doctor’s name, registration number and signature.
Renewing your sick leave
To renew your 119 day period, you must return to work for:
- one complete work day, if the reason for your second leave is completely un related to the reason for your first leave, or
- 30 consecutive calendar days, if the reason for your second leave is the same as for your first.
At any time during your sick leave, the University may require that you undergo an independent medical examination by a University-appointed doctor to determine if you are eligible for sick leave benefits. The University pays for the examination.
To minimize the impact of your absence on your work sector, you should try at all times to schedule your medical appointments outside of work hours or at the beginning or end of the workday. You are entitled to a maximum of three and a half (3.5) consecutives hours for each preventive or diagnostic appointment with a doctor, dentist or optometrist. If you require more time, this time counts as sick leave unless you make it up in work hours.
Leave Management System
When you return to work, you must enter your leave in the Workday leave management system.