Article 9 : personnel file

9.1 The only recognized employee personnel file is the one kept and maintained in the Human Resources Department.

9.2 After making an appointment with the Human Resources Service twenty-four (24) hours in advance, an employee may consult his file, in the presence of a Human Resources representative, during regular work hours, without any loss of his regular salary. The employee may be accompanied by his union representative if he so wishes and if he has so notified the Human Resources Service upon making the appointment.

9.3 An employee may obtain a copy of any document contained in his personal file, subject to the fees set out in the Ontario Freedom of Information and Protection of Privacy Act, Section 57, Manual of fees, under fees for Personal Information Requests.

9.4 With the employee's written consent, the Bargaining Unit may obtain a copy of any document contained in the employee's file, subject to the fees set out in the Ontario Freedom of Information and Protection of Privacy Act, Section 57, Manual of fees, under fees for Personal Information Requests.

9.5 The University will not disclose any personal information without an employee's written consent.

9.6 An employee's medical file is confidential and is accessed only by the occupational health nurses at the Human Resources Service, Health, Wellness and Leave Sector, as provided for under the Personal Health Information Protection Act (PHIPA).

9.7 An employee has the right to respond in writing to any document contained in or to be placed in the employee's Human Resources file within ten (10) working days of becoming aware of the document. The written response by the employee becomes part of his personnel file.

9.8 An official and final electronic copy of the performance appraisal shall be made available to the employee.