Article 20 : overtime

20.1 Only overtime hours explicitly and directly approved by the supervisor before being worked are considered legitimate overtime hours and are paid under the terms and conditions in this article.

20.2 Employees who work overtime to contend with an exceptional, specific emergency that affects the University's operations, as defined in Article 20.3, without the approval of the supervisor (or, in his absence, the Dean or Director of the service) shall notify their supervisor accordingly without delay. For clarification purposes, it is noted that such occasions occur very rarely, and lack of prior consent to overtime cannot be used by employees to justify overtime worked without the normal consent required from the supervisor.

20.3 Overtime is not compulsory and can be worked only with the agreement of the employee concerned, except to avoid serious interference with the normal operation of the University or its activities:

To deal with an emergency;
To ensure the continued delivery of essential public services if something unforeseen occurs, irrespective of the providers thereof.
To ensure that continuous processes or seasonal operations are not interrupted if something unforeseen occurs.
To carry out urgent repair work to the University or its plant or equipment.

20.4 A modified work schedule in accordance with Article 19, 'Hours of Work', is not considered overtime and the employee is paid at the regular rate. The same principle applies to schedules altered on a specific, temporary basis, if the consent of the employee has been obtained or the job description indicates a flexible schedule. The parties must agree on the implementation deadline.

Method of Remuneration

20.5 Each hour of overtime worked beyond the regular workday or the regular work week, except if there was a change in regular hours in accordance with Article 19, "Hours of Work," shall be calculated at the rate of time-and-a-half (1.5) the regular hourly rate, either in money or in equivalent time off, subject to the maximum amount of bankable time. Employees must decide with their supervisor when the time will be taken and whether it will be in half days or full days.

The choice between paid or banked overtime is at the employee's discretion.

20.6 For calculation purposes, the work week begins on Sunday (12:01 a.m.) and ends on Saturday night (midnight).

20.7 The calculation of overtime excludes weekend, night and evening premiums.

20.8 A maximum of seventy (70) hours of overtime, including the time-and-a-half calculation, can be banked during each calendar year (January to December) to be taken as time off. All overtime beyond these seventy (70) hours must be paid.

20.9 When overtime is worked for emergencies, as defined in Article 20.03, it may be added to the number of hours banked temporarily in accordance with Article 20.8.

20.10 All banked overtime not used up by December 31 of each year is to be paid according to the number of hours logged in the databases. The December 31 date is deferred until March 31 for overtime accumulated between October 1 and December 31, although this remains subject to the seventy (70) hour maximum.

20.11 Employees with banked overtime who are transferred to another faculty or service shall be paid in cash when they leave the faculty or service where the overtime was worked.

20.12 Employees having worked overtime and wishing to be paid for the hours in question are paid no later than the month after the overtime was worked.

Recall to Work and On-Call Pay

20.13 All employees whose job makes on-call status essential and who have been asked to be on call, whether by means of a pager or a cell phone, and who therefore must be reachable, available, fit and ready to work at all times during a designated period are to be paid at the rate of thirty (30) minutes for every four- (4) hour on-call period.

20.14 "On call" is defined as any period outside of normal working hours during which a person is available to answer emergency calls for his area and can come to work quickly if required.

20.15 The designated employee must be reachable during the stand-by time at a known phone number and be able to come to the workplace as quickly as possible if called. An employee who cannot come to work when asked shall not receive standby pay.

20.16 On-call time cannot be accumulated when the service's operations are closed. Between 11:00 p.m. and 6 a.m., only employees who provide essential services and who are explicitly on call may be remunerated when necessary and approved. Determining what constitutes an essential service is the responsibility of a faculty's Dean or a service's Director.

20.17 Employees recalled to work fifteen (15) minutes or more after finishing their normal workday and who must physically come to the workplace without being able to solve the problem from home shall receive a minimum of either four (4) hours of straight time or time-and-a-half (1.5) for the hours worked, whichever is highest. When an employee is paid under this article, any accumulation of on-call time ceases for the period in question. If the recall requires no more than ninety (90) minutes, and an additional task requiring no more than thirty (30) minutes can be performed during this period, this work shall be considered as only one recall.

Meal Allowance

20.18 Employees shall have at least one half (½) hour to eat after five (5) consecutive hours of work.

20.19 An employee who is required to work beyond his regular scheduled workday is entitled to a meal allowance of twelve dollars ($12) after working two (2) consecutive hours of overtime, and after each four (4) consecutive hours of overtime thereafter, except when meals are free. When overtime hours are worked on a day not on the normal schedule, a meal allowance is payable after each four-hour period. Allowances are paid from petty cash.

Overtime and Dispatchers

20.20 The University will offer overtime to Protection Service dispatchers as follows:

- If necessary, the employee at work will continue the replacement at time and a half until a replacement is found.

The University will offer the overtime, in order of seniority, to dispatchers on weekly holiday who have at least twelve (12) hours of rest since their last shift. In case of an emergency situation (snowstorm, crime, etc.) the Assistant Director or the Director may decide on the need to call back an employee even if he did not have at least twelve (12) hours of rest.
Employees on authorized leave other than weekly holidays will not be offered overtime for the said days.
In the event that no employee can perform the overtime under these conditions, the University will offer the work to uniformed personnel.

20.21 Overtime work is allocated in turns and equitably among the employees who regularly do the work for which the hours of work is being requested.